Organizations continue to hire new employees as needed. The first day of any employee in your business sets the standard for the rest of their time in your organization. In this case, welcoming each employee face to face can be difficult for companies.
But management should always do their best and make sure new hires are supported, properly oriented, and have a personalized experience that starts their successful journey through your organization.
The pandemic situation has brought a significant change in the employment process. Organizations are adopting new methods of integrating practices. It’s a challenge for the recruiting team and HR professionals to adapt to new circumstances while welcoming new employees, as the HR team also works remotely.
The pandemic situation has brought about a change in many ways Commercial operations are being conducted and companies are transforming their operations from integration methods to remote virtual integration programs.
Virtual integration is a process that allows you to connect and engage with new employees. This is a process similar to that of traditional in-person integration into a business. As the name suggests, virtual integration is a virtual process. It is easy to perform virtual integration as it gives you flexibility in arrangements.
Businesses can use webinars, video conference, textual resources, videos and interactive exercises for successful virtual integration. New hires can access all of this via their mobiles, desktops or tablets and revisit them at the time of their need throughout the virtual onboarding process. Most companies are opting for a 100% virtual onboarding process to operate during the current COVID-19 pandemic.
Guidelines for designing a virtual integration program
Any organization should follow specific guidelines before virtually designing an integration program. The guidelines are as follows:
- Adapt technology effectively
Technology is an essential requirement and foundation in all working conditions, especially in remote working situations. Always make sure that the right technology and equipment is available to new hires for effective engagement.
Each individual should have network access and the required configurations, software and hardware to perform their jobs.
They must also have adequate access and training to job-based tools for quality work and meet their deadlines. Communication and project management tools like Slack and Proofhub in the workplace make working remotely faster. Documents and acknowledgments from new employees can be collected online for the verification process.
- Develop a virtual integration plan
The integration plan should be planned in such a way as to engage with nature. It would help if companies opt for a 30-60-90 day plan rather than a one-day or one-week schedule. The virtual onboarding process should be planned to interact with new hires who are as effective as one-on-one interaction.
New hire schedules for the coming week or month should be prepared. Conduct online meetings for presentations and develop platforms that help employees understand company policies and culture.
It is always essential to check on new hires and ensure that they are settled in and informed of their role and position. This is crucial when working remotely.
Provide employees with the contact list with detailed descriptions of each person’s respective names, contacts and roles. This helps them to contact people based on their job requirements.
To make sure new hires are focused, always think of innovative ways to keep them engaged. Keep virtual meetings fun. Encourage everyone to activate their videos in virtual meetings so that new hires get to know the team. Begin the meeting by addressing any remote work or homework concerns that employees face.
Companies can also schedule virtual link sessions, where new employees can connect and interact with old employees. Always find new methods of online communication to stay in touch with new employees and ensure they are informed and engaged with their respective teams.
Onboarding should be a personal experience for each new employee. With the pandemic situation, a virtual integration program is the best way